How Many Company Exports Does Apollo Allow: Comprehensive Limits Guide

Understanding Apollo's Export Limits

Apollo.io structures its export limits based on subscription plans, with higher-tier plans offering more generous export allowances. Before diving into the specific numbers, it's important to understand that Apollo differentiates between company exports and contact exports, each with separate limitations.

Basic Plan Export Limits

The Basic plan is Apollo's entry-level offering, designed for individual users or small teams just getting started with prospecting:

• Company Exports: 1,000 companies per month
• Contact Exports: 2,500 contacts per month
• Daily Export Limit: Approximately 250 exports per day (to prevent bulk exports)

This plan works well for smaller businesses with focused targeting needs or for testing the platform before upgrading.

Professional Plan Export Limits

The Professional plan is Apollo's most popular offering for growing sales teams:

• Company Exports: 10,000 companies per month
• Contact Exports: 15,000 contacts per month
• Daily Export Limit: Approximately 1,000 exports per day

This tier represents a significant jump in export capacity, making it suitable for established sales operations with regular prospecting needs. Many users find the best balance of cost and export allowance with the Professional plan, though limits can still be restrictive for high-volume sales organizations.

Organization Plan Export Limits

For enterprise users with extensive prospecting requirements, the Organization plan offers the highest standard export limits:

• Company Exports: Starting at 25,000 companies per month (negotiable based on contract)
• Contact Exports: Starting at 30,000 contacts per month (also negotiable)
• Daily Export Limit: Higher daily limits with more flexibility

Enterprise customers can sometimes negotiate custom export limits based on their specific needs and contract value. However, even at this level, there are still finite limitations to consider.

While Apollo offers significant export capabilities, all plans have definite limits that can impact your sales strategy. Understanding these boundaries is essential for planning your prospecting activities effectively.

Maximizing Your Apollo Export Allowance

With export limits being a potential constraint, implementing strategies to maximize your monthly allowance becomes crucial. The key is to ensure every export counts by focusing on quality over quantity.

Best Practices for Efficient Exports

To get the most from your Apollo export limits, consider these proven approaches:

1. Define Precise Target Criteria: Narrow your searches using specific filters before exporting to ensure you're only capturing truly relevant companies
2. Prioritize High-Value Segments: Split your monthly exports across your highest-priority segments rather than broad, general exports
3. Stagger Your Exports: Spread exports throughout the month rather than exhausting your limit early
4. Collaborate Within Teams: For shared accounts, coordinate exports to avoid duplication and wasted allowance

By applying these practices, many sales teams report up to 40% more efficiency in their export allocation. Learn more about optimizing your sales prospecting tools through proven B2B lead generation strategies that complement Apollo's capabilities.

Enrichment Before Export Strategy

One of the most effective ways to maximize your export value is to enrich your data before exporting. Apollo offers powerful enrichment features within the platform:

• Use Apollo's filters to narrow down to your ideal customer profile before exporting
• Leverage the scoring feature to prioritize the most promising prospects
• Remove companies that don't match your target criteria to save valuable export slots
• Verify data quality within Apollo's interface before committing to an export

This "enrich first" approach ensures that every company or contact you export has maximum potential value for your sales efforts. For additional insights on data quality management, our guide on data quality provides complementary best practices.

Step-by-Step Guide to Export Companies from Apollo

Understanding how many company exports Apollo allows is only part of the equation. Knowing the proper export process helps ensure you don't waste your valuable export allowance. Here's a comprehensive guide to exporting companies efficiently:

Preparing Your List for Export

Before initiating any export, take these preparatory steps:

1. Create and refine a targeted search using Apollo's filtering capabilities
2. Review the preliminary results to ensure they align with your target criteria
3. Sort your results by relevance or other priority factors
4. Select the specific records you wish to export (rather than exporting entire pages)

This preparation phase is critical for optimizing your limited exports and ensuring you're capturing only the most valuable prospects.

The Export Process Explained

Once your list is prepared, follow these steps to export efficiently:

1. Select Companies: Check the boxes next to companies you want to export, or select all on the current page
2. Click Export: Use the "Export" button in the top right of the results view
3. Choose Format: Select your preferred export format (CSV is most common)
4. Select Fields: Choose which data fields to include in your export
5. Confirm Export: Review usage of your export limit and confirm
6. Download: Once processing is complete, download your export file

The system will display how many exports will be used from your monthly allowance before you confirm, giving you a chance to reconsider if needed.

Export Limitations and Compliance Requirements

Beyond the numerical limits of how many company exports Apollo allows, there are additional restrictions and compliance considerations that affect your export activities.

Time Restrictions Between Exports

Apollo implements several time-based restrictions to prevent automated bulk exports:

• A cooling period may be enforced between large exports (typically 15-30 minutes)
• Daily export limits prevent exhausting your monthly allowance too quickly
• Automated or scripted exports are against Apollo's terms of service

These time restrictions are designed to ensure fair usage of the platform and maintain data quality standards. They also help prevent potential abuse of the export functionality.

Data Usage Policies

When exporting company data from Apollo, you must adhere to their data usage policies:

• Exported data can only be used for legitimate business purposes
• Reselling or redistributing exported data is prohibited
• You must comply with applicable data protection laws (GDPR, CCPA, etc.)
• Data retention should align with your privacy policy and legal requirements

Violating these policies can result in account restrictions or termination. Always ensure your usage of exported data complies with both Apollo's terms and relevant regulations.

Remember: Apollo's export limits aren't just about quantity—they're also governed by fair usage policies and compliance requirements that protect both the platform and the data subjects.

Alternative Solutions for Unlimited B2B Leads

While Apollo provides valuable prospecting capabilities, its export limits can be restrictive for high-volume sales operations. When you need to go beyond these constraints, consider these alternatives:

Beyond Apollo's Export Limits

For sales teams requiring more extensive prospecting capabilities:

• Enterprise API Access: Some organizations negotiate API access with customized export allowances (though still typically limited)
• Multi-Tool Strategy: Combine Apollo with complementary platforms to distribute export load
• Unlimited Lead Solutions: Specialized services like Unlimited Leads that provide unrestricted access to B2B contacts
• Data Partnerships: Direct relationships with data providers for larger-scale access

For many growing sales organizations, the limitations of Apollo's export allowances eventually become a bottleneck for scaling outreach efforts. This is particularly true for companies with broad target markets or those conducting extensive market mapping exercises.

Services that specialize in providing unlimited verified B2B leads can complement or replace Apollo's functionality when export limits become problematic. These services typically offer:

• No monthly export restrictions
• Continuously verified contact information
• Specialized industry datasets
• Flexible export formats and integration options

To explore how unlimited lead generation can transform your sales prospecting beyond Apollo's limitations, learn more about alternatives to Apollo's export system.

Frequently Asked Questions About Apollo Exports

Conclusion

Understanding how many company exports Apollo allows is essential for planning your sales prospecting strategy effectively. While Apollo offers substantial export capabilities across its various plans, these limits can become constraints for high-volume sales operations or organizations with extensive market coverage needs.

To summarize the key points:

• Apollo's export limits range from 1,000 companies monthly on the Basic plan to 25,000+ on the Organization plan
• Company and contact exports have separate allocations, giving you more flexibility
• Strategic approaches like enrichment before export can help maximize your export value
• When Apollo's limits become restrictive, alternative solutions like specialized B2B lead platforms can provide unlimited access

By combining an understanding of Apollo's export limitations with strategic prospecting approaches, you can maximize the value of your subscription while ensuring your sales pipeline remains consistently full of qualified leads.